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Executive Assistant, Amsterdam



Amsterdam, Netherlands 

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Job Description:

We are Etergo. We're on a mission to accelerate the global transition towards sustainable energy and transportation by creating a safe, scalable and environmentally friendly alternative to petrol and diesel vehicles. Founded in 2014, we have grown our company with over 70 agile thinkers, building high-end electric transportation. We are currently working on #AppScooter, our first product, to demonstrate that city mobility can be clean, and deeply integrated with technologies that connect us. Since we are growing fast, we’re now looking for an Executive Assistant to join our team.

As an Executive Assistant, you will be at the heart of Etergo. Working alongside our Executive Team, you will prove invaluable in helping support them with the day-to-day running of the business with administrative, secretarial and planning work. You will manage mostly business related tasks for the team such as aligning schedules, preparing meeting agendas, creating meeting minutes, following up on meetings and todos, creating presentations & reports, organizing travel, accommodation and other organizational tasks. To do this role properly you should have a detailed understanding of Google Suite, be extremely fast at solving problems and have experience as an executive or administrative assistant in the past.

As an Executive Assistant, your main responsibilities will be:

  • Acting as a first point of contact where needed: dealing with correspondence via various channels (email, slack, etc) and phone calls.
  • Managing calendars, organising and preparing meeting agendas & presentations, creating meeting minutes, following up on meetings and todos.
  • Booking and arranging travel, transport and accommodation.
  • Help support in selecting and preparing for events and conferences.
  • Reminding the executive of important tasks, meetings & deadlines.
  • Typing, compiling and preparing presentations, reports, sheets and correspondence.
  • Managing databases and filing systems.
  • Implementing and maintaining procedures/administrative systems.
  • Liaise with external contacts where needed and all teams across the organisation.
  • Researching and organising data to prepare documents for review and presentation by staff, directors, investors, and executives.
  • Using various software to support the weekly, monthly, quarterly and yearly cadence of the company, including the entire google docs suite and applications for processing, spreadsheets, databases, and presentation software.

Job Requirements:

What you'll bring along for our journey together

  • Proven experience as an Executive Assistant or other relevant administrative support experience.
  • Excellent organisational and time management skills.
  • You speak, read and write fluently in English;
  • Accuracy and attention to detail.
  • Excellent administration and computer skills (pref. Google docs, slides and sheets).
  • Flexible and adaptable approach and open to work with many different cultures.
  • Great punctuality and conscientiousness.
  • Proactive and ability to think ahead.
  • Excellent communication skills, also at executive level.
  • Reliable, loyal and discrete.
  • Hold excellent interpersonal skills.
  • Self motivated and resilient.
  • Understand the value of exceptional service.
  • Logical “do-er”.
  • Analytical quick learner.
  • Problem solver.

Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

What you will receive

  • A competitive salary with multiple fringe benefits
  • Working in a great, diverse team (25 nationalities and counting!)
  • Flexible working hours and the possibility to work remotely if needed and possible
  • The thrill of working in a scale-up environment (growing from 20 to 80 people in the span of 2 years)
  • A chance to prove your added value by starting new projects to continuously improve Etergo as a great place to work!

About Etergo and our culture:

With over twenty-five nationalities, we're proud of our cultural diversity. Our team consists of everyone from marketing experts, to mechanical engineers and programmers, and a lot in-between. We work very hard, but have fun and take care of each other as well. We have ping pong battles and a cold beer on Fridays to kick off the weekend. Curious to find out more about our benefits, and company overall? check out our website at website.

How to apply:

No need to write a lengthy formal cover letter, however, we do really appreciate it if you can tell us in your own words why you’d like to work with us and how your experience and personality match up against our requirements. Don’t forget to tell us about a component that you have worked on; something that you are especially proud of!

Please make it easy for your potential future team and submit an English version of your CV.
Thank you!

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