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Administration/Operation Internship_ Urgent, Barcelona



Barcelona, Spain 

Job Category:

Administrative, Logistics

EU work permit required:


Job Views:




Expiry Date:


Job Description:

Axiom Group is a leader in international business meetings and communication, producing conferences, delivering business intelligence and strategic information.
Budget and Financial Management
  • Responsibility for working with and managing the conference budget within specified guidelines
  • Assist bookings administrator with daily registrations / banking / internal sales reports
  • All event invoicing, accounting and reconciliation for venues and suppliers
  • Cost control and savings initiatives
  • Value-added initiatives to conference business model and program format
Venue Management
  • Laison with operation manager over the conference
  • Set up of the conference / help desk
Supplier Management
  • Supplier Selection                  
  • Supplier contract negotiation  
Delegate Management
  • Creating delegate information kits   
  • Delegate Information Management and distribution
  • Manage delegate enquiries
  • Delegate Joining Details
  • Dealing with Delegate cancellations
Sponsor Management
  • Sponsor Registration Checks
  • Sponsor Information Kits
  • Sponsor Information Management and distribution
  • Manage sponsor enquiries
  • Organising sponsorship floor plan and positioning at venue
Speaker Management
  • Maintaining speaker contacts file
  • Speaker Information Management and distribution
  • Manage speaker enquiries
  • Liaising with Producer on Speaker retention
  • Obtain presentations and biographies ( helping manager)
  • Put together presentation materials & on-site documentation
Database Management
  • Managing database entries, updates and integrating
Office Management
  • logistic and coordinating, stationary, towels, etc.
  • Teams KPIs/ holidays( reconciliation)
On-Site Coordination
  • On-Site Set-Up, Registration, Scheduling and Venue Management
  • Capturing and inputting on-site cost tracking data, delegate and sponsor attendance
  • Deleting and updating of office records and databases post event
Post Event Coordination
  • Thank you letters – delegates, solution providers, sponsors and speakers (coordinate with Conference Producer)
  • Conference Documentation
  • Bill Reconciliation and Post event data analysis (hotel)
  • Complete final Profit & Loss report
  • Passing on all sponsor and Delegate Referrals to Marketing Manager
  • Transferring On site changes back to the office database
Future Improvements and Miscellaneous
  • Future Development of conference Event Planning and Management
  • Developing hotel relationships
  • Multiple contract negotiations with suppliers and hotels

Job Requirements:

Please send your resume in English at cv@axiomgroupe.com
If you fit the above description, then please send your resume in English to  subscribe our news on www.axiomgroupe.com

Employment Type:

Full time, Part time, Intern
Company Info
Axiom Groupe
Passeig de gracia
Barcelona, Catalunya, Spain
Phone: +34 933 80 34 40
Web Site: https://www.axiomgroupe.com/
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