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Employers

Looking for a back-office manager, BRUXELLES

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Location:

BRUXELLES, Belgium 

Job Category:

Administrative

Salary:

€1,000.00 - €1,000.00 per month

EU work permit required:

Yes
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Job Views:

3863

Posted:

01.10.2014

Expiry Date:

08.10.2014
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Job Description:

Looking for a back-office manager (part-time/ full time)
We are looking for a back-office manager, (F/M) communicative, with good organizational skills, autonomous but also capable to sustain the daily activity of a group of architects, having a good sense of initiative in order to facilitate the architects activity, which normally must be properly focused on projects in the field of lighting design.
The principal organizational and administrative tasks:
  • Register phone call, package management, letters distribution, etc.;
  • Administrative management of daily documents;
  • Develop and update database files and write administrative briefs;
  • Organize and classify internal information (holidays, days off, order specific equipment);
  • Write administrative e-mails;
  • Select the suppliers, coordinate and supervise the office needs (computers, stationery, etc.);
  • Occasionally, give support in the preparation of documents relating to the call for tenders, call for proposals, grants, etc.)
  • Follow the financial part of projects in communication and coordination with Seniors;
  • Write and send the invoices to the clients;
  • Organize internal meetings based on the necessities of architects group;
  • Find solutions in order to better organize and support the designer activities. 

Job Requirements:

The profile:
  • Ability to organize independently;
  • Good sense of initiative and communicative;
  • Bilingual / trilingual: EN / FR / NL;
  • Good knowledge of Microsoft Office (Excel, Word), Google Docs, Email and Web use, Social Media and Web 2.0 tools. Other competences are considered an asset)
  • Previous experience as office manager/assistant is an important asset;
CV au roxana@actlightingdesign.com

Employment Type:

Part time
Company Info
ACT LIGHTING DESIGN
av Wielemans Ceuppens 45
BRUXELLES, Belgium
Phone: 32484769379
Web Site: www.actlightingdesign.com
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