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Deputy Executive Director - extended deadline, Tallinn





Tallinn, Estonia 

Job Category:

Administrative, Information Technology, Other


- per month

EU work permit required:


Job Reference:


Job Views:




Expiry Date:


Job Description:

The eu-LISA Deputy Executive Director reports to eu-LISA Executive Director and assists him in the implementation of his duties, in particular: 
• Assisting the Executive Director and replacing the Executive Director in his absence.
• Contributing to the day-to-day management of the Agency, including overseeing the implementation of internal policies, procedures and guidelines that ensure the functioning in accordance with its mandate, objectives and mission; 
• Overseeing the operational activities of the Agency in accordance with the eu-LISA Regulation and following guidance of the Executive Director;
• Preparing the Programming Document, and outlining the annual budget of eu-LISA along with other strategic and operational documents as required as well as oversight of their implementation; 
• Representing the Agency vis-à-vis the European Commission, European Parliament, the Council and other relevant EU bodies as requested by the Executive Director;
• Establishing and maintaining effective working relationships with the governance bodies of eu-LISA i.e. the Management Board and the Advisory Groups;
• Developing and facilitating cooperation between eu-LISA and other relevant EU agencies, international organisations and relevant national authorities as needed for the implementation of the mandate and operational activities of the Agency;
• Implementing any other tasks attributed or delegated by the Executive Director.

Job Requirements:

Eligibility criteria
Applicants will be considered eligible for recruitment and selection on the basis of the following formal criteria which need to be fulfilled by the deadline for applications:
- he/she has a level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more,
a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years;
- by the closing date for applications he/she has acquired at least 15 (fifteen) years of proven full-time professional experience relevant to the duties after the award of the qualification certifying the completion of the study levels required as a condition of eligibility listed above;
- he/she is a national of one of the Member States of the Union, Norway, Iceland, Liechtenstein or Switzerland  and enjoys his/her full rights as a citizen ;
- he/she has fulfilled any obligations imposed on him/her by the laws concerning military service;
- he/she produces the appropriate character references as to his/her suitability for the performance of his/her duties;
- he/she is physically fit to perform his/her duties  and 
- he/she produces evidence of a thorough knowledge of one of the languages of the Union and of a satisfactory knowledge of another language of the Union to the extent necessary for the performance of his/her duties.
Selection criteria
Suitability of applicants will be assessed against the following criteria in different steps of the selection procedure:
Professional experience and knowledge
• University Degree in Business Administration, Information Technologies, EU affairs or other areas relevant to the mandate and operations of the Agency;
• solid professional experience in IT operations management, internal governance and/or administration, ideally acquired in an European or international context;
• proven track-record in building, managing and directing large teams at senior level in an international and multicultural environment, preferably built up in European Institutions, Agencies or other EU bodies for at least 5 (five) years, supervising and managing staff;
• a very good understanding of the EU context and of the interaction between national administrations and EU institutions, including knowledge of the EU legislation relevant for the mandate and operations of the Agency, EU financial circuits;
• knowledge and practical experience dealing with financial matters in an EU environment;
• knowledge and understanding of Agency’s mandate, goals, objectives and tasks;
• strong drafting and communication skills in English both orally and in writing, at least at level C1 .
Personal qualities
• ability to work under pressure and with tight deadlines;
• proven capacity to analyse complex information, to consider options in clear and structured way, to propose and implement recommendations and to make sound decisions;
• ability to make timely decisions, to reprioritize tasks responding to changes in a rapidly changing work environment;
• ability to promote appropriate social, ethical and organisational standards in all interactions, internally and externally encompassing a service-minded approach.
Leadership competencies
• ability to create, promote and uphold the Agency’s mission and values;
• very good insight into overall stakeholder landscape and solid understanding of the internal and external stakeholders requirements and interests, proactively seeking regular contact with all stakeholders to ensure that this understanding remains up to date;
• ability to communicate efficiently and unambiguously in a way that the receiver effectively understands the message and effectively adapts communication style to suit all different audiences;
• ability to develop and set up processes and structures across various fields of activities and manage and supervise changes trying out new methods for improvement;
• ability to draw up and manage budgets according to the principles laid down in the financial regulations, in a realistic and consistent way;
• ability to translate the strategy or operational policies into measurable objectives and develop well-organised plans along logical stages and based on priorities.

Salary Benefits:

The pay of staff members consists of a basic salary in EUR weighted by the correction coefficient (for Tallinn, Estonia 82.2 %) and paid in EUR .
In addition to the basic salary, staff members may be entitled to various allowances depending on their personal situation.
eu-LISA staff members pay an EU tax at the source and deductions are also made for medical insurance, pension and unemployment insurance. Salaries are exempt from national taxation.
Staff members may also be entitled to the reimbursement of removal costs and an initial temporary daily subsistence allowance. 
The complete salary table is available in Article 66 of the Staff Regulations.
eu-LISA staff members are entitled to annual leave of two working days per each complete calendar month of the service. There are on average 19 Public Holidays per year.
Throughout the period of service staff members participate in the EU pension scheme. The pension is granted after completing a minimum of 10 years' service and reaching the pensionable age. Pension rights acquired in one or more national schemes before starting to work at eu-LISA may be transferred into the EU pension system.
eu-LISA staff members are covered 24/7 and worldwide by the Joint Sickness Insurance Scheme (JSIS). Staff is insured against sickness, the risk of occupational disease and accident as well as entitled to a monthly unemployment allowance, the right to receive payment of invalidity allowance and travel insurance.

Employment Type:

Full time
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